How to read it
Each row is one kind of information. The left column is the practice’s side of it, the right column is this company’s, and the period this company keeps it for is carried inside the phrase.
Everything the practice’s own work generates stays inside the practice’s own systems, and what AS MEDI-LOCUM LTD, of 19 Hag Hill Lane, Taplow, Maidenhead SL6 0JW, holds is the staffing arrangement around it — the correspondence, the confirmations, the timesheets, the compliance file and the invoicing that put a person into a booked shift.
| Held by the practice | Held by this company | |
|---|---|---|
| The practice’s own systems | Everything the practice’s work generates, created and controlled by the practice on its own systems, under its own registration as controller. | They remain the practice’s, and nothing out of them is copied into this office at any point. |
| Booking correspondence | The practice’s own copy of the messages it sends and receives about a rota gap, sitting in the practice mailbox. | The message thread for the booking, held for two years from the last shift that thread covers. |
| Shift confirmations | The confirmation the practice files against its rota and passes to reception before the day. | The confirmed date, hours, site and block length, held for six years as this company’s record of work arranged. |
| Timesheets | The signed timesheet, kept by the practice as its own evidence of the hours it agreed to buy. | The signed timesheet and the signature route it came back by, held for six years alongside the confirmation it was raised from. |
| Invoicing details | The invoice, the purchase order reference and the remittance advice, held as part of the practice’s own purchase records. | Invoice, payment reference and bank remittance, held for six years to meet this company’s statutory accounting duties. |
| The handover note | The note itself, handed at the finish time to the person the practice named, and filed where the practice files such things. | A copy kept with the booking thread for one year, so a later question about what was passed on has a document behind it. |
| The compliance file | Whatever copies the practice asked to be sent with the confirmation, held from that point under the practice’s own arrangements. | Identity, right to work, register entry, indemnity, disclosure, references and training certificates, each with its expiry, held while the person is on the books and for six years after the last shift they worked. |
| The rota record | The practice’s own rota, which is the record it runs the building from. | This company’s account of which squares were covered, by whom and on which dates, held for six years. |
| The two typefaces on this page | A practice reading this page requests the same two font files as any other reader of it does. | The page asks Google’s font servers for Aleo and Assistant, so the reader’s network address and request headers reach Google; the two family names sit in this company’s page source. |
| Messages to the enquiries address | The sender’s own copy, in whichever mailbox the practice writes from. | Mail to rota@asmedilocum.life arrives with this company and is read here; it is held with the booking thread for two years. |